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Introduction

This article shows how to use Track Changes, a feature available in paid Overleaf accounts. You can use Track Changes to observe changes made by some, or all, co-authors or those you have invited to review, or proofread, your work. At a glance you’ll see any revisions which you can also comment upon to suggest further changes, ask for clarifications, request sources and much else besides.

Although Track Changes is only available to paid-account holders, invited collaborators who have free accounts will be able to use Track Changes in projects you have invited them to join. If you have a free account, Track Changes won’t be available for use in your own projects, only those projects originating from paid accounts.

You can leverage Track Changes and/or comments as a way to remind yourself of any follow-up work required based on your co-authors’ edits and contributions. Comments can be replied to, resolved (archived) and permanently deleted—see the article How to make comments in an Overleaf LaTeX project for some video clips showing how to use Overleaf’s commenting features.

Accessing Track Changes

If you have a paid account, Track Changes can be accessed by selecting the Review button which displays the Track Changes control panel:

Accessing Overleaf track changes

Track Changes control panel

This is a suite of toggle buttons which control whose changes will currently be tracked for this particular project. At any time you can set Track Changes on or off for:

  • Everyone who has access to the project
  • You: yourself
  • Named collaborators: the names listed reflect those who the project owner has invited to join the project
  • Guests: unnamed individuals using a shared edit link to open the project

The following annotated graphic explains the origin of Guests and Named collaborators:

Overleaf Track Changes control panel

Configuring whose changes will be tracked

The following 30 second video clip shows two collaborators using the Track Changes control panel to modify the settings for Track Changes.

Demonstrating track changes (video)

The following video clip (1 minute) demonstrates two collaborators using Track Changes to make updates to a project.

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